Reducing Excess Paper Usage
Paper cost adds up. On average, office employees consume over 10,000 pages per year each. This costs companies an average of $15,000 per employee. Plus, reducing the amount of excess paper use through effective document management is a simple way to increase your environmental impact. These strategies from your local Xerox Partner will not only reduce cost, they will also reduce waste.
Duplex Printing is the simplest and most immediate paper and cost-cutting strategy to implement. Most multifunction copiers and some network printers feature duplex printing and copying that prints on both sides of the paper. Set your copiers' default to duplex printing today, and save up to 50% of paper use and cost.
Most multifunction copiers and some printers have a private printing feature. This feature holds print jobs at network printers until the user walks up and enters a personal identification number, eliminating “forgotten” print jobs. If nobody claims the job, it can simply be deleted from the print queue after a certain amount of time.
Use Print Setup and Print Preview
Many print jobs end up including extra pages that might only have one line on the last page, particularly in printed emails or web pages. Before sending the print job, simply select the pages you want to print. If you only need the first page, choose to print the “current page” only. If this saved just five pages per employee each day, an office with 100 employees would save 125,000 pages per year.
Print Forms on Demand
Many business forms are printed in bulk. Because they are pre-printed, these forms often become obsolete before they are used. Electronic forms technology allows you to print forms on demand, allowing you to print completed forms on any laser printers or copiers in your office, eliminating the usage and cost of pre-printed forms.
Don’t Fax, Scan-to-Email Instead
Scan-to-email features on new multifunction systems allow you to send scanned documents as PDF email attachments. This is an environmentally-friendly alternative to faxing because the document is not automatically printed at the receiving end. The recipients receive the data in a more secure form and decide if it needs to be printed, forwarded, or simply viewed.